Personal Assistant Terms Of Use

PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY. ALL PERSONAL ASSISTANTS MUST AGREE TO BE BOUND BY THESE TERMS BEFORE USING THE PHBCHOICES MARKETPLACE.

Your use of, and supply of your services through, www.phbchoices.co.uk (the “Site”), is subject to the following terms and conditions (“Terms”) (together with the documents referred to in them). By registering with and using the Site you agree to be bound by these Terms and you will continue to be bound by these Terms until such time as you cease to promote services on the Site. Some terms will continue to apply after such time, as detailed below.

By accepting these Terms you are entering into a contractual agreement with us (the “Contract”), commencing on the date that you confirm acceptance of these Terms online, for the use of the Site which Contract shall be on the basis of these Terms, to the exclusion of any other terms and conditions that you may have communicated to us verbally, in correspondence or otherwise.

If you do not agree to these Terms, you must not register with, or use, the Site.

In these Terms, references to “you” or “your” are to the personal assistant directly employed by a Customer (as defined below) (“Personal Assistant”) registering on the Site and accepting these Terms. 

A reference to a statute or statutory provision shall include all subordinate legislation made under that statute or statutory provision and is also a reference to that statute or statutory provision as amended, extended or re-enacted from time to time.

Information about us

The Site is operated by NHS Shared Business Services Limited ("we"; “us”; “our”). We are registered in England and Wales under company number 5260446 and have our registered office at Three Cherry Trees Lane, Hemel Hempstead, Herts, HP2 7AH.

Purpose of Site and Access

The purpose of the Site is to enable suppliers of relevant services to connect directly with potential purchasers of those services (“Customers”). The Customers will either pay for the services directly (“Self-Funded Customers”) or will utilise their Personal Health Budget (“PHB”), each Customer utilising their PHB being a “PHB Holder”.

We do not guarantee that the Site, or any content on it, will always be available, uninterrupted or fault-free, and although we will use reasonable endeavours to maintain the availability of the Site for authorised users, we will have no liability to you for any unavailability or downtime of the Site or any other problems that interfere with the usage of the Site by you or Customers. We may suspend, withdraw, discontinue or change all or any part of the Site without notice.

You are responsible for making all arrangements necessary for you and your relevant employees to have access to the Site, and for the costs of such arrangements, including the provision of local network and internet access, providing and updating inventory and other content for the Site and any costs involved in integrating the Site with your existing systems.

You are also responsible for ensuring that all persons who access the Site through your internet connection are aware of these Terms, and that they comply with them.

Our Site is directed to people residing in the United Kingdom. We do not represent that content available on or through our Site is appropriate or available in other locations. We may block the availability of our Site or any service or product described on our Site to any person or geographic area at any time. If you or your employees choose to access our Site from outside the United Kingdom, you do so at your own risk.

Our position as platform provider

You acknowledge that our role is limited to providing a web-based platform through which suppliers and Customers can enter into contracts for the supply to the Customers of services, and that we shall not be a party to any contracts entered into by Customers on the Site. Such contracts shall be on terms and conditions agreed between you and the Customer. You agree that we shall have no involvement in, or liability for, the performance of such contracts and any issues arising under the contracts must be resolved between you and the Customer directly.

Where a Customer purchases services using their PHB, the supplier will ordinarily be paid for the supplied services directly by the Clinical Commissioning Group (“CCG”) responsible for funding that Customer’s PHB. However, the Customer is primarily liable to pay for all services purchased via the Site, and we do not accept any liability in the event that the CCG declines to pay for any services ordered by a Customer for any reason.

We shall have no liability to you in respect of any failure by a Customer to pay you for any services that you supply to Customers as a result of orders placed on the Site, and any issues related to payment or non-payment should be raised directly with the relevant Customer.

You acknowledge that in respect of the personal data that you collect from Customers, you shall be a data controller for the purposes of the Data Protection Act 1998.

Your account and password

You will be provided with a user log-in and password as part of our security procedures, and you must treat such information as confidential, only disclose it to such of your employees who require it to upload content to the Site and ensure that such employees also maintain the confidentiality of the information. You must not disclose it to any third party. If we introduce two-factor authentication or other requirements in order to strengthen the security of the Site, you will be required to adopt such additional security in order to continue using the Site.

We have the right to disable any user log-in or password, or any other access credentials, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms or if we otherwise reasonably consider that there is a risk to the security of the Site.

If you know or suspect that anyone other than you knows your user log-in, password or any other access credentials for the Site, or if any of your registration details change, you must promptly notify us at [email protected]

Intellectual property rights

The Intellectual Property Rights in the design, pictures, logos, photographs and content of this Site, and in all source code and other components used to compile both client-side and server-side elements of the Site and whether included in the Site on the date of the Contract or subsequently added to or incorporated within the Site, are owned by or licensed to us. You may not copy, reproduce, modify, distribute, republish, display, adapt, reverse engineer, decompile, post or transmit any part of this Site. You may view or print individual pages only for your own internal use.

We hereby grant you a non-exclusive and revocable licence to use the Site and the content management system within the Site to which we grant you access to manage your inventory in object code form only, and any documentation that we provide to you, for the sole purpose of using the Site to supply services to Customers.

For the purposes of these Terms, “Intellectual Property Rights” shall mean patents, rights to inventions, copyright and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up, goodwill and the right to sue for passing off, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets) and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

No reliance on information

The content on the Site is provided for general information only. Although we make reasonable efforts to update the information on the Site, we make no representations, warranties or guarantees, whether express or implied, that the content on the Site is accurate, complete or up-to-date.

Your Warranties

You represent and warrant that:

  • your activities on the Site, provision of services through the Site and your dealings with Customers shall be carried out strictly in accordance with applicable law;
  • you have the right, power and authority to enter into this Agreement, to grant to us the rights contemplated in this Agreement and to perform your obligations under this Agreement.
  • the terms and conditions of sale or supply that you use on the Site, and which form the terms of the contract between you and the Customer (“Supplier Terms and Conditions”) will make it clear that, by placing your services on the Site, you are not making an offer that is capable of acceptance by the Customer and that orders placed by Customers will not be binding on you until you have sent a confirmation of the order to the Customer;
  • the Supplier Terms and Conditions will be clearly and prominently provided to Customers prior to any order being placed, shall not contain any unreasonable or onerous terms and shall at all times comply with all applicable laws, regulations and statutory requirements including the Consumer Rights Act 2015, the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, the Consumer Protection from Unfair Trading Regulations 2008 and the Provision of Services Regulations 2009 (“Consumer Laws”).
  • your collection, processing and use of Customer data will at all times be in accordance with the Data Protection Act 1998, the Privacy Policy on the Site and all cardholder data processed by you shall be processed in accordance with the Payment Card Industry Data Security Standards as the same are amended from time to time; and
  • all information that you upload to the Site relating to your products and services will be accurate and not misleading.

Limitation of our liability

Nothing in these Terms excludes or limits either party’s liability for death or personal injury arising from that party’s negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to the Site or your use of it, or which might otherwise arise under these Terms or the arrangement governed by these Terms, whether express or implied.

We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, the Site; or
  • use of or reliance on any content displayed on the Site.
  • loss of profits, sales, business, or revenue;
  • business interruption;
  • loss of anticipated savings;
  • loss or corruption of data or information;
  • loss of business opportunity, goodwill or reputation; or
  • any indirect or consequential loss or damage.

We will not be liable to you for any loss or damage suffered or incurred by you as a result of any technical, factual, textual or typographical inaccuracies, errors or omissions on or relating to the Site or any information on the Site.

We will not be liable to you if for any reason our Site is unavailable or not operating correctly at any time for any period.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of the Site or to your downloading of any content on it, or on any website linked to it.

Without prejudice to the foregoing provisions, our total liability to you in respect of any claim arising under or in connection with this Contract, whether arising in contract, tort (including negligence), breach of statutory duty, or otherwise shall in all circumstances be limited to the amount paid by you in Fees in the six (6) months prior to the claim arising.

The rights and remedies provided under this Contract are in addition to, and not exclusive of, any rights or remedies provided by law.

Indemnity

You shall indemnify us against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by us arising out of or in connection with:

  • any breach of the warranties set out in the section above headed “Your Warranties”;
  • any claim made against us for actual or alleged infringement of a third party's Intellectual Property Rights arising out of or in connection with content uploaded to the Site by you, your employees, agents or contractors or the supply of any services through the Site;
  • any claim made against us by a third party, including a Customer or regulatory authority, arising out of or in connection with the provision of services or otherwise from the dealings between you and Customers;
  • any breach by you of the Customer Service Commitment or the Confidentiality and Acceptable Use provisions below.

Insurance

At all times during the term of this Contract and for a period of six (6) years after its termination, you shall carry and keep in force a comprehensive general liability insurance policy, including product liability as well as blanket contractual liability and errors and omissions coverage. This insurance policy shall provide cover of an adequate amount reasonably satisfactory to cover your potential liabilities in relation to this Contract and your use of the Site and your supply of products and services through the Site. Upon request, you shall provide us with a certificate of insurance evidencing such coverage together with any document confirming payment of the current insurance premiums.

Viruses

We do not guarantee that the Site will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer programmes and platform in order to access the Site. You should use your own firewalls and virus protection software.

You must not, and must procure that your employees, agents and contractors do not, misuse the Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to the Site, the server on which the Site is stored or any server, computer or database connected to the Site. You must not attack the Site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use the Site will cease immediately.

Confidentiality

Each party undertakes that it shall not at any time during this Contract, and for a period of five (5) years after its termination, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other party, except as permitted below.

Each party may disclose the other party's confidential information:

  • to its employees, officers, representatives or advisers who need to know such information for the purposes of exercising the party's rights or carrying out its obligations under or in connection with this Contract. Each party shall ensure that its employees, officers, representatives or advisers to whom it discloses the other party's confidential information comply with these confidentiality obligations UPDATE FC; and
  • as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.

Neither party shall use the other party's confidential information for any purpose other than to exercise its rights and perform its obligations under or in connection with this Contract.

Third party links and resources on the Site

The Site may contain links to other websites not owned or operated by us. We make no representation or warranty as to the accuracy, completeness or authenticity of the information or opinions contained in these websites. Any link to another website shall in no way be construed as an endorsement of that website by us.

Linking to the Site

You may link to the home page (but no other page) of our Site, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not frame or mirror any part of the Site without our express written consent.

We reserve the right to withdraw linking permission without notice.

Acceptable Use

You shall not, and shall procure that anyone accessing the Site under your authority does not, do anything in connection with the Site which:

  • is unlawful, deceitful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
  • relates to cigarettes or tobacco products or alcoholic drinks;
  • facilitates illegal activity;
  • depicts sexually explicit images;
  • promotes unlawful violence;
  • is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability; or
  • is otherwise illegal or causes damage or injury to any person or property.

You shall not attempt to obtain details of the Customers registered to use the Site or engage in direct marketing in respect of Customers, or instruct a third party to do so, without the express consent of such Customers having been obtained. You shall not pass the personal details of any Customers to any third party other than a contractor and only for the purpose of the contractor fulfilling an order placed by the Customer.

You shall not attempt to interfere with any user-generated content, including Customer reviews and ratings of your services. If you reasonably consider that a Customer has uploaded content to the Site which is defamatory or otherwise unlawful, you should report this to us, and we will investigate and determine whether or not to take down the content in our sole discretion.

We may in our absolute discretion remove or require you to remove content from the Site and/or suspend you from activity on the Site with immediate effect and we shall have no liability to you in such circumstances. Without prejudice to the generality of the foregoing, we may take such actions where we reasonably consider content to be unacceptable or to be inconsistent with the aims of the Site.

You shall not include any provision in the Supplier Terms and Conditions that allows a Customer that commits the Customer to receiving services for a period of longer than 12 months.

We may require you to remove or amend terms in the Supplier Terms and Conditions where in our opinion they are unduly onerous or unfair to the Customer, or are in breach of Consumer Laws.

Once you have made contact with a Customer via the Site, unless the Customer otherwise requests, any transactions for services between you and the Customer must be completed via the Site.

Submitting content to the Site

While we try to make sure that the Site is secure, we cannot guarantee the security of any information that you supply to us and therefore we cannot guarantee that it will be kept confidential.

Any content you upload to the Site will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you are required to grant us a limited licence to use, store and copy that content and to distribute and make it available to third parties.

We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to the Site constitutes a violation of their Intellectual Property Rights, or of their right to privacy.

We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you to the Site.

You are solely responsible for securing and backing up your content.

Termination and Suspension

Without prejudice to our right to suspend, withdraw, discontinue or change the Site, we shall have the right to terminate the Contract and your access to the Site with immediate effect on written notice to you if you are in material breach of these Terms and such breach, although remediable, has not been remedied by you within thirty (30) days of you having been notified of the breach.

In addition, we may suspend your access to the Site if we reasonably consider content to be unacceptable, or where you have failed to comply with a reasonable instruction from us, or where we have reason to believe that you will either fail to deliver provide services to a Customer, or that you will fail to do so to a safe standard or at an acceptable level of quality. 

Provided that you do not have any ongoing contracts with Customers, you may terminate the Contract by giving us 30 days’ written notice. In the event that you terminate the Contract, you will remain liable to pay any Fees on transactions entered into prior to the date of termination.

The provisions of these Terms relating to intellectual property, confidentiality, limitation of liability, indemnity, dispute resolution, and applicable law and jurisdiction shall survive termination of the Contract, as will your obligation to pay any Fees on transactions entered into up to the date of termination.

Changes to these Terms or the Site

We reserve the right to change this Site or these Terms at any time by amending the Site and/or these Terms. We will ensure that you are notified of any such changes via the e-mail address provided on registration, via a pop-up box on your next log-in to the Site after the change has come into effect or via an announcement on the Site. If you do not wish to accept the changes to these Terms, you should cease all use of the Site. You acknowledge that if you continue to use the Site after notification of such changes has been provided, you will be deemed to have indicated your agreement to the changes, and will be bound by the new terms.

Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

Each party agrees that it shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Contract. Each party agrees that it shall have no claim for innocent or negligent misrepresentation based on any statement in this Agreement.

Waiver

A waiver of any right or remedy under this Contract or by law is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default.

A failure or delay by a party to exercise any right or remedy provided under this Contract or by law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy. No single or partial exercise of any right or remedy provided under this Contract or by law shall prevent or restrict the further exercise of that or any other right or remedy.

Severance

If any provision or part-provision of this Contract is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of this Contract.

No partnership or agency

Nothing in this Contract is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute any party the agent of the other party, or authorise either party to make or enter into any commitments for or on behalf of the other party.

Third Party Rights

Unless it expressly states otherwise, this Contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Contract.

Force Majeure

Neither party shall be in breach of this Contract nor liable for delay in performing, or failure to perform, any of its obligations under this Contract if such delay or failure result from events, circumstances or causes beyond its reasonable control. In such circumstances the affected party shall be entitled to a reasonable extension of the time for performing such obligations. If the period of delay or non-performance continues for 60 days, the party not affected may terminate this Contract by giving 30 days' written notice to the affected party. This clause shall not apply to your obligation to pay the Fees.

Assignment

We may at any time assign, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any or all of its rights and obligations under this Contract, provided that we give prior written notice of such dealing to you.

You shall not assign, transfer, mortgage, charge, subcontract, declare a trust over or deal in any other manner with any of your rights and obligations under this Agreement.

Dispute Resolution

If a dispute arises out of or in connection with this Contract or the performance, validity or enforceability of it (“Dispute”), then the parties shall follow the procedure set out in this term:

  • either party shall give to the other written notice of the Dispute, setting out its nature and full particulars (Dispute Notice), together with relevant supporting documents. On service of the Dispute Notice, our Service Manager and your Supplier Manager shall attempt in good faith to resolve the Dispute;
  • if the Service Manager and the Supplier Manager are for any reason unable to resolve the Dispute within 30 days of service of the Dispute Notice, the Dispute shall be referred to our Service Director and your Supplier Director who shall attempt in good faith to resolve it; and
  • if the Supplier Director and Service Director are for any reason unable to resolve the Dispute within 30 days of it being referred to them, the parties will attempt to settle it by mediation in accordance with the CEDR Model Mediation Procedure. Unless otherwise agreed between the parties within 7 days of the end of such 30 day period, the mediator shall be nominated by CEDR. To initiate the mediation, a party must serve notice in writing (ADR notice) to the other party to the Dispute, requesting a mediation. A copy of the ADR notice should be sent to CEDR. Unless otherwise agreed between the parties, the mediation will start not later than 30 days after the date of the ADR notice.

No party may commence any court proceedings in accordance with these Terms in relation to the whole or part of the Dispute until 30 days after service of the ADR notice, provided that the right to issue proceedings is not prejudiced by a delay.

Applicable law and jurisdiction

The Contract and your use of this Site are governed by and construed in accordance with the laws of England and Wales and, subject to the Dispute Resolution mechanism provided for by these Terms, any disputes shall be subject to the exclusive jurisdiction of the Courts of England and Wales.

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